I have read and agree to the Terms and Policy below:

Payment Terms

A deposit of at least 50% of the total is due at the time the Application and Contract are submitted; the deposit holds the space in the Exhibitor’s name until the full payment is due. The remaining balance is due on or before July 23, 2025. Contracts submitted on or after July 24, 2025 must be accompanied by 100% payment.

In order to qualify for and retain the original reserved rate for exhibit space, full payment for the space must be remitted by the posted deadline. Cancellation fees do apply, including when terminated by CFLBE for non-payment. (See #7 and #8 in Terms and Conditions for details surrounding payment requirements and cancellation fees.)

IMPORTANT NOTE: The space reservation is not secured until full payment is remitted, and this Exhibit Space Application & Contract is accepted by CFLBE.

Check payments should be made payable to:
Central Florida Business Events, LLC,
303 Florida Avenue South, Lakeland, FL 33801.

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Central Florida Business Expo Terms & Conditions

1.       Defined Terms: “Exhibition” refers to the trade show component of the Central Florida Business Expo event, currently scheduled to be held in Lakeland, Florida, USA, at the RP Funding Center. The Exhibition is owned and operated by Central Florida Business Events (CFLBE), its officers, directors, agents, affiliates, representatives, employees, or assigns unless the context requires otherwise. "Exhibitor" means the company or person or any of its officers, directors, shareholders, employees, contractors, agents, or representatives that applied for exhibit space rental and agreed to enter into this Contract.

2.       Contract Acceptance: This Contract shall become effective when it has been submitted by the exhibiting company in the manner described in the “Contract Acceptance and Authorization” section and accepted by a duly authorized representative of CFLBE.

3.       Qualification of Exhibitors: CFLBE reserves the right to determine the eligibility of exhibitors for inclusion in the Exhibition prior to or after execution of the Agreement. Products and services displayed must be exhibition industry-related and intended for and generally used in a manner that conforms to State, Federal, or other applicable laws or regulations. No other products can be displayed. No exhibitor shall display any product or display or distribute advertisements for a product that infringes upon another company's registered trademark, copyright, or patent, as has been determined by a court of competent jurisdiction. Product comparisons using a product or written materials of companies other than the contracted exhibitor are prohibited. CFLBE, in its sole judgment, will determine the appropriateness of products exhibited and reserves the right to prohibit the display or advertisement of products that violate these Exhibition Rules or do not meet the Exhibition’s objectives.

4.       Space Assignment and Attendees: CFLBE will attempt to accommodate exhibitors' requests for specific exhibit space; however, no guarantees can be made that the exhibitors will be assigned the requested space. Some locations and/or features require paid upgrades. Exhibitor acknowledges that this Contract is not issued for specific exhibit space, but rather for the right to participate as an Exhibitor in The Central Florida Business Expo. CFLBE makes no representations or warranties with respect to the demographic nature and/or number of exhibitors and/or attendees. CFLBE shall establish the method of determining space assignment, which may be changed occasionally without notice to exhibitors to accommodate what CFLBE perceives as the best interest of the Exhibition. No rights or privileges are created for any exhibitor as a result of previous space assignments or years of participation in the Exhibition or other exhibitions produced by CFLBE.

5.       Use of Space: Exhibitor shall not assign, sell its rights, sublet, share, or apportion the whole or any part of the space allotted or have representatives, products, equipment, signs, or printed materials from other than its own company in the assigned exhibit space without the written consent of CFLBE. If such consent is given, the booth personnel limitations in section 11 still apply.

6.       Downsizing by Exhibitor: An Exhibitor may be required to move to a new location if the Exhibitor requests a downsizing of space. A fee of 50% of the difference between the cost of the original total exhibition fee and the downsized exhibition fee, at the current rate, will be charged on any CFLBE-approved downsizing on or before July 23, 2024. The fee increases to 100% on or after July 23, 2024. The applicable downsizing fees shall be in addition to the actual cost of the downsized exhibit space fee.

7.       Exhibitor Breach – Non-Payment: If an Exhibitor fails to make required payments as described in this Contract or is otherwise in breach of this Contract, CFLBE may terminate the Exhibitor's participation in the Exhibition without further notice and obligation to refund money previously paid. To qualify for and retain the original reserved rate for exhibit space, full payment must be remitted by the posted deadline. If full payment is not received by the deadline, any rate discounts obtained at the time of original booking will become void, the space will be subject to current posted rates, the exhibitor will be responsible for the new adjusted total, and full payment must be remitted before space is officially assigned to the exhibitor. Until payment is made in full, the space is not secured. CFLBE may release the space to make it available to other interested parties ready to commit with full payment and retain any payments made by the Exhibitor. After July 23, 2025, the balance must be paid in full. Exhibitors may not move in until full payment is received. Any violations may impact the Exhibitor’s ability to exhibit in future CFLBE exhibitions.

8.       Cancellation of Participation: Notice of cancellation of all or a portion of any exhibit space must be submitted in writing (via email or certified mail, return receipt requested) and is subject to Exhibitor’s payment of cancellation fees as outlined below:

Date Notice of Cancellation is Received by CFLBE  Cancellation Fee
Before July 23, 2025                                                               50% of total exhibit space fees
Between July 24 2025 – August 15, 2025                                     75% of total exhibit space and listing fees
On or after September 1 2025                                                      100% of the total exhibit space and listing fees
 
Refunds and cancellation fees are based on the total exhibit space. CFLBE shall not be liable for interest on any amount refunded.

9.       Cancellation of the Exhibition: If CFLBE cancels the Exhibition for any reason, including due to circumstances beyond the reasonable control of CFLBE (such as "Acts of God," Acts of War, governmental emergency, labor strike, or unavailability of the exhibit facility), CFLBE shall refund to each Exhibitor its exhibit space rental payment previously paid, minus a share of costs and expenses incurred in satisfaction of all liabilities.

10.     Exhibit Space Occupancy: Any exhibitor failing to occupy their assigned space one hour before the exhibition’s opening or who leaves their space unattended during the exhibit hours forfeits their rights to the space. All exhibits must be open for business during the Exhibition hours. Exhibitors may not dismantle their display until the official closing time or until the Exhibition is officially closed by CFLBE.

11.     Booth Personnel: For safety and adherence to fire and occupancy codes, CFLBE cannot allow more than two (2) booth personnel per 100 square feet of allocated space. In no event shall the exhibitor attempt to circumvent this limitation, and in no event will CFLBE be able grant an exception.

12.     Exhibit Design and Inclusions: The exhibitor agrees to abide by exhibit display and construction guidelines published by CFLBE and included in the Exhibitor Services Kit. All Exhibitors must remain within the confines of their own space, and no Exhibitor will be permitted to erect signs or display products in such a manner as to obstruct the view, occasion injury, or disadvantageously affect the display of other Exhibitors.

13.     Character of Displays: Use of Aisles and Common Areas: Distribution of samples and printed matter of any kind and any promotional material is restricted to the exhibit space. Any permitted food and beverage must be procured through the Exhibition Facility’s exclusive vendor. Each Exhibitor agrees to exhibit only the products and services that it represents. All exhibits shall tastefully display products or services determined by CFLBE at its sole discretion. The aisles, passageways, and overhead space remain strictly controlled by CFLBE, and no signs, decorations, banners, advertising material, or special exhibits will be permitted in the aisles. Employees must remain within the exhibit space occupied by their employers. Any advertising distribution must be made from the Exhibitor's exhibit space. Stickers are prohibited in the exhibit area. (Handouts with gummed backing that adhere or cause adhesion are considered stickers.)

14.     Exhibitor Activities: Display or demonstration items outside the Exhibition area or schedule of private functions, cocktail parties, special events, etc., during set up, Exhibition days, dismantle days, or education sessions will be permitted only with the written permission of CFLBE.

15.     Listing and Promotional Materials: By exhibiting at the Exhibition, Exhibitors grant CFLBE a fully paid, perpetual, non-exclusive license to use, display, and reproduce the name, logo, and contact information of Exhibitors in any directory listing the exhibiting companies at the Exhibition and to use such names and logos in promotional materials. CFLBE shall not be liable for any errors in any listing or descriptions or for omitting any Exhibitor from the directory or other lists or materials. Exhibitors may not use the CFLBE corporate logo but, with permission, may use the show logos only to indicate their status as exhibitors at the show and not to imply any endorsement by CFLBE.

16.     Copyrighted Materials: Exhibitors shall not play or permit the playing, performance of, or distribution of any copyrighted materials at the Exhibition unless it has obtained all necessary rights and paid all required royalties, fees, or other payments.

17.     Safety, Fire, and Health: Federal, State, and City laws must be strictly observed. A full listing of fire and safety regulations will be found in the Exhibitor Services Kit.

18.     Sound Devices: Using devices for mechanical reproduction of sound or music is permitted but must be controlled. Sound of any kind must not be projected outside of the exhibit booth. Exhibitors are prohibited from employing any carnival-type attraction, animal or human, or operating noise-creating devices such as bells, horns, or megaphones. Noise levels must not exceed 85 decibels.

19.     Contractor Services: CFLBE has contracted with official contractors to provide exclusive and non-exclusive services at the event. While exhibitors may utilize exhibitor-appointed contractors (EAC) for non-exclusive services at The event within certain guidelines, contractors other than official contractors may not solicit exhibitors to provide products or services at the event. In addition, exclusive services provided by the facility, such as utilities, are the only vendors allowed for that particular service and must be utilized by the exhibitor if needed. A complete listing of official exclusive and non-exclusive contractors and EAC guidelines is provided in the Exhibitor Services Kit.

20.     Exhibitor Representatives: Exhibitor reps are limited to personnel employed by the Exhibitor listed on the Contract and its named participants deemed appropriate and representative of the exhibiting company. Each 100-square-foot exhibit space purchase includes three (3) complimentary Booth Staff passes. Children under the age of 16 are not permitted in the exhibit space.

21.     Care of Exhibit Facility: The exhibitor shall promptly pay for any damage to the Exhibit Facility or associated facilities, booth equipment, or the property of others caused by the Exhibitor or any of its employees, agents, contractors, or representatives.

22.     Taxes and Licenses: The exhibitor shall be solely responsible for obtaining any licenses, permits, or approvals under Federal, State, or local law applicable to its activities at the Exhibition. Exhibitor shall be solely responsible for obtaining any necessary tax identification numbers and permits and for paying all taxes, license fees, use fees, or other fees, charges, or penalties that become due to any governmental authority in connection with its activities at the Exhibition. It is understood and agreed that this Contract constitutes a non-assignable license and privilege only and is not, under any circumstances, intended to constitute a lease or any other conveyance of real property, a partnership, employment agreement, or joint venture between the parties.

23.     Observance of Laws: The exhibitor shall abide by and observe all Federal, State, and local laws, codes, ordinances, rules, and regulations of the Exhibition Facility (including any union labor work rules). Without limiting the foregoing, the Exhibitor shall construct and conduct its exhibits to comply with the Americans with Disabilities Act.

24.     Assumption of Risks - General Liability Insurance (mandatory): For each event, the Exhibitor MUST provide a Certificate of Insurance evidencing Commercial General Liability insurance. Certificates must be sent to and received by CFLBE by 1 April 2024. Failure to provide a Certificate of Insurance will exclude the exhibiting company from participating in the event. Please note that Commercial General Liability Certificates of Insurance must show the following: Combined Single Limit of Liability in $1,000,000 per occurrence/$2,000,000 general aggregate. The certificate holder is CFLBE. The Additional Insureds are CFLBE and RP Funding Center with respect to their vicarious liability arising from the Exhibitor’s use and occupancy of the premises as required herein. Exhibitor assumes risk associated with, resulting from, or arising in connection with Exhibitor's participation or presence at the Exhibition, including risks of theft, loss, harm, or injury to the person (including death), property, business or profits of Exhibitor, whether caused by negligence, intentional act, accident, Act of God or otherwise. Exhibitor is solely responsible for its property or any theft, damage, or other loss to such property (whether stored in any courtesy storage areas), including any subrogation claims by its insurer. The Exhibitor agrees to carry appropriate insurance to cover these risks. Neither CFLBE nor RP Funding Center accepts responsibility, nor is a bailment created, for property delivered by or to the Exhibitor. Neither CFLBE nor the Exhibition Facility, nor any of their respective officers, directors, shareholders, employees, representatives, or assigns, shall be liable for, and Exhibitor hereby releases all of them from, any covenants not to sue any of them with respect to, risks, damages, and liability described in this paragraph.

25.     Indemnification: Exhibitor hereby assumes responsibility for and agrees to indemnify, defend and hold harmless CFLBE, RP Funding Center, their respective officers, directors, employees, agents, members, agents, successors and assigns (“Indemnitees”) from and against any loss, damage, claim, liability, and expenses (including attorneys’ fees), including personal injury or property damage or loss, arising out of or in connection with the Exhibitor’s participation in the event and/or the negligence, gross negligence or willful misconduct of Exhibitor, its employees, agents, or contractors except Exhibitor is not responsible to an Indemnitee for the Indemnitee’s gross negligence or willful misconduct. The terms of this provision shall survive the termination or expiration of this Agreement.

26.     Exhibitor Services Kit: Approximately 30 days before the Exhibition, a link to the online Exhibitor Services Kit will be sent to the "Primary Contact" listed on the Contract. The Exhibitor Services Kit will include information integral to the Exhibitor’s participation at the Exhibition, including but not limited to additional Exhibitor Rules and Regulations, official contractor order forms, registration, shipping and drayage, utilities and building services, decorator, audio/visual, exhibitor display rules and move-in/move-out schedules and insurance information.

27.     Right to Offset: CFLBE shall have the right to offset the amount of any obligation due and owing to CFLBE from the Exhibitor, whether under this agreement or any other agreement between CFLBE and the Exhibitor. CFLBE may cancel this Contract if the Exhibitor is past due on any amounts due to CFLBE for any reason.

28.     Interest and Collection Fees: Any Exhibitor that does not meet all financial obligations when due will be responsible for all outstanding debts, interest at one and one-half percent (1.5%) per month, and any fees (including attorneys’ fees and/or collection fees of not less than 25% of the remaining balance due) that CFLBE incurs to recover the debt. There will be a $50 charge for all returned checks. If the above interest amount, attorney’s fees and/or collection fees, and returned check fees exceed the limits applicable laws allow. The maximum interest and such fees as allowed by such laws shall be paid to CFLBE by the Exhibitor.

29.     Consent to Use of Photographic Images: Registration and attendance at or participation in CFLBE meetings, exhibitions, and other activities constitutes an agreement by the registrant, Exhibitor, or other attendee to CFLBE’s use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions, or audiotapes of such events and activities.

30.     Americans with Disabilities Act: Exhibitors shall be responsible for compliance with the Americans with Disabilities Act as it relates to their participation in the Exhibition, their booth, promotional materials, and other services and activities conducted by the Exhibitor during the Exhibition.

31.     LIMITATION OF LIABILITY: IN NO EVENT SHALL RP FUNDING CENTER, CFLBE, AND THEIR OWNERS, MANAGERS, OFFICERS OR DIRECTORS, AGENTS, EMPLOYEES, INDEPENDENT CONTRACTORS, SUBSIDIARIES, AND AFFILIATES (COLLECTIVELY ”CFLBE PARTIES”) BE LIABLE TO THE EXHIBITOR OR ANY THIRD PARTY HIRED BY OR OTHERWISE ENGAGED BY THE EXHIBITOR FOR ANY LOST PROFITS OR ANY OTHER INDIRECT, SPECIAL, PUNITIVE, EXEMPLARY, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING ATTORNEYS’ FEES AND COSTS, ARISING OUT OF THIS APPLICATION AND CONTRACT OR CONNECTED IN ANY WAY WITH USE OF OR INABILITY TO USE THE SERVICES OUTLINED IN THIS APPLICATION AND CONTRACT OR FOR ANY CLAIM BY EXHIBITOR, EVEN IF ANY OF THE CFLBE PARTIES HAVE BEEN ADVISED, ARE ON NOTICE, AND/OR SHOULD HAVE BEEN AWARE OF THE POSSIBILITY OF SUCH DAMAGES. EXHIBITOR AGREES THAT CFLBE PARTIES’ SOLE AND MAXIMUM LIABILITY TO THE EXHIBITOR, REGARDLESS OF THE CIRCUMSTANCES, SHALL BE THE REFUND OF THE EXHIBIT BOOTH FEE. EXHIBITOR AGREES TO INDEMNIFY AND DEFEND THE CFLBE PARTIES FROM ANY CLAIMS BROUGHT BY A THIRD PARTY HIRED BY OR ENGAGED BY THE EXHIBITOR FOR ANY AMOUNT BEYOND THE EXHIBIT BOOTH FEE. FURTHER, THE EXHIBITOR AGREES TO PAY ALL ATTORNEYS’ FEES AND COSTS INCURRED BY CFLBE PARTIES ARISING OUT OF OR IN ANY WAY RELATED TO THIS APPLICATION AND EXHIBIT. EXHIBITOR SHALL BE SOLELY RESPONSIBLE FOR ITS ATTORNEYS’ FEES AND COSTS.

32.    Incorporation of Rules and Regulations: Any matters pertaining to the Exhibition not specifically covered by this Contract and the rules and regulations described in the Exhibitor Services Kit shall be subject to final determination by CFLBE. CFLBE may adopt rules or regulations governing such matters from time to time and may amend or revoke them at any time upon reasonable notice to the Exhibitor. Exhibitor agrees that the rules as so amended from time to time with reasonable notice to the Exhibitor shall apply to and be binding upon Exhibitor; provided, however, that if for any reason CFLBE is unable to provide reasonable notice of any such amendment to Exhibitor, or if Exhibitor objects to any such amendment in writing delivered to CFLBE promptly. In any case, within three business days after being notified of any such amendment, the amendment shall not apply to the Exhibitor until the notice CFLBE provided constitutes reasonable notice or until the Exhibitor and CFLBE otherwise agree.